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Learn the importance of practicing your presentation out loud before the big day. Adjust how quickly or slowly you speak so that your presentation fits in your allotted time.
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[MUSIC]
0:00
Before you deliver your presentation,
know how much time you will have allotted.
0:04
If you are the one scheduling the meeting,
you have more control here, but
0:09
be respectful of your audience's time.
0:13
You don't wanna make the meeting so
0:15
short that you don't have enough
time to get through everything.
0:17
But you also don't wanna book too much
time and take over someone's entire day.
0:20
If you have been asked by someone
else to present, for example,
0:25
the company leaders may have invited you
to share a presentation at their standing
0:29
weekly meeting.
0:33
Be sure to clarify in advance how much
time you will have on the agenda.
0:33
I would book 45 minutes to an hour for
our call center presentation.
0:39
If you are presenting to just a few
people, you may need less time.
0:44
If you are presenting to a larger group,
you'll wanna book a little more time, so
0:47
that you have plenty of
opportunities to field questions.
0:51
As your presentation comes together,
begin reading your notes and
0:55
the content out loud.
0:58
Consider this a dry run for now and
not a full blown rehearsal.
1:01
Reading out loud serves several purposes.
1:05
First something that makes perfect sense
as a written sentence or bullet point,
1:08
may not sound as natural
when you say it out loud.
1:12
You may decide to edit things
that you've written or
1:15
say something differently when
you practice speaking it.
1:17
Second, when you practice actually
saying what you going to present,
1:21
it will give you a clear idea of how
time you'll need for each slide.
1:25
Some slides will take
more time than others.
1:29
And third,
practicing aloud will help with pacing or
1:32
the rate at which your speaking
when delivering the information.
1:35
Many of us have a tendency to
speak quickly when we are nervous.
1:38
Or when we've spent so
much time with the information,
1:42
we don't realize others may need
additional time for it to sink in.
1:45
When you are practicing what you will
say for each slide speak in a steady and
1:48
controlled manner.
1:52
If you are addressing particular things
on the slide like a chart, or a graph,
1:54
give your audience a moment or
two to digest the information.
1:58
And before you move on from one slide
to the next, pause for a moment.
2:02
This will give your audience
time to ask any questions.
2:06
You should add in time for interactivity,
2:10
ask your audience if they have
questions or need clarifications.
2:12
You'll have a good idea of the types of
questions they may have based on your
2:15
research.
2:19
With that said, it's good practice
to keep your eye on the clock.
2:21
You don't wanna spend all of your alloted
time on the first two or three slides, and
2:25
then have to race through or
even skip important content later.
2:29
Also, if someone asks a question that
you'll be covering in a future slide,
2:33
it's totally appropriate to say,
2:37
that's a great question, we're actually
going to get to that in a few minutes.
2:38
Make sure to let me know then if
you still need more information.
2:42
After you've run through your
presentation a few times on your own,
2:46
you will know which slides
take the most time.
2:49
Make a mental note before
you begin presenting
2:51
that you want to get through a certain
amount of content by a certain time.
2:54
For example, if your presentation
starts at 11:00 AM, and
2:58
you have 30 minutes, and ten slides to get
through, you may want to stay on track
3:02
to get through slides one
through five by 11:10 AM.
3:06
Then, you'll want to get through slides
six through ten by 11:20 AM, and
3:11
have ten minutes remaining for
questions and answers.
3:15
This of course is just an example, your
presentation may be heavier on content at
3:17
the beginning, middle, or end, so
you may distribute your time differently.
3:22
I like to appoint someone in
my audience as time keeper.
3:28
You could ask a trusted colleague ahead of
time to give you a signal when you have
3:31
a certain amount of time remaining.
3:34
It's also a great idea to let your
audience know at the beginning,
3:37
that you want to respect everyone's time
by staying on track, leaving time for
3:40
discussion at the end.
3:43
And wrapping up the meeting as scheduled,
since we all have busy calendars.
3:45
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